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Rewrite your email professionally

Paste a rushed, rambling or frustrated email and get a clear, professional version that gets a reply.

Try an example

This is the Professional Email snippet. In Snippetbar, select your draft in Mail or Gmail, press your shortcut, and it's rewritten in place.

Professional email examples

Frustrated → firm and professional

Before

hi, so the invoice from last month still isnt paid and its been 45 days. this is the 3rd time im asking. can someone please look at this

After

Subject: Invoice #{number}: 45 days overdue

Hi {name},

I'm following up on invoice #{number}, which is now 45 days past due. This is my third request, so could you confirm a payment date by Friday?

If there's an issue with the invoice, let me know and I'll sort it out right away.

Thanks,
{Your name}

Over-apologetic → confident

Before

Hey Mark, sorry to bother you, I know you're super busy, I was just wondering if maybe there's any chance you could possibly look at the proposal when you have a sec, no rush though!!

After

Subject: Proposal review by Thursday?

Hi Mark,

Could you review the attached proposal by Thursday? Your input on the pricing section would be the most helpful.

Thanks,
{Your name}

Defensive → accountable

Before

The deliverable is late because the client kept changing things and nobody told me about the new deadline until yesterday.

After

Subject: Revised delivery date for {project}

Hi {name},

The deliverable will be late. The scope changed several times, and I only learned about the new deadline yesterday. I can deliver by {date}.

To avoid this next time, could we agree that deadline changes go into {channel} as soon as they're decided?

Best,
{Your name}

How to write an email professionally

  • Subject line = the ask

    “Invoice #482: 45 days overdue” gets opened and acted on. “Following up” gets archived.

  • Lead with the point

    The first sentence says why you're writing. Context comes after, and only as much as the reader needs.

  • One email, one ask

    If you need three things from three people, send three emails, or number the asks clearly.

  • Confident, not cold

    Cut “just”, “sorry to bother you” and “no rush” unless there really is no rush. Keep “thanks” and a human tone.

  • Name a date

    “By Friday” gets a reply. “When you have a moment” gets forgotten.

  • Take the emotion out, keep the facts in

    Frustration belongs in the draft, not in what you send. The facts (45 days, third request) make the point on their own.

  • Short sign-off

    “Thanks,” or “Best,” is enough. Skip “I hope this email finds you well”.

The snippet

This is the exact prompt the tool above runs. Save it as a snippet in Snippetbar and it works on any text you select.

Rewrite the email below to be clear and professional.

Rules:
- Keep all facts, numbers, names, dates, and the actual request. Don't invent any. Use {placeholders} for missing names, invoice numbers, or dates.
- Add a subject line that states the topic or ask.
- First sentence: the point or ask. Then only necessary context.
- Confident and warm: remove filler, hedging, over-apologizing, and emotional language; keep facts that carry weight.
- If there's an ask, attach a specific deadline if one is given; otherwise use {date}.
- No "I hope this email finds you well", no "per my last email".
- Keep it short — usually under 120 words.

Return the subject line and email. Then one line: "Changed:" with the main edit.

Use it where you work

  • In Apple Mail, Outlook or Gmail

    Write the honest version, select it and rewrite it in place before you hit send.

  • In your helpdesk

    In Zendesk, Intercom or Help Scout, make rushed support replies consistent and polite across the whole team.

  • For recurring emails

    Invoices, follow-ups and status updates. Save a snippet variant for each one.

More snippets

All snippets →

Questions

Run it in any app

Select the text, pick Rewrite email professionally from the menubar or press its shortcut, and the result replaces it in place.

Write the honest draft. Send the professional one.

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