ChatGPT prompts for HR, recruiters and managers

Draft from your notes, not from nothing

“Write a job description for a support lead” gets you a generic post. Your kickoff notes, with the team size, the tools and why the role exists now, get you one that sounds like your company. The better the notes, the less you edit.

Job description generator

Let it fix the wording, not the facts

Use AI to cut clichés from a job post, turn a blunt reply into a professional one, or make vague review feedback specific. Every salary figure, date and claim about a person should come from you and be checked by you.

Rewrite email professionallyPerformance review phrases

Keep confidential data out

When you run a prompt, the text you select is sent to an AI model to produce the result. Don't paste medical details, pay data, investigation notes or anything else about employees or candidates that your company policy doesn't let you share with an AI provider. Use first names or initials and remove what the task doesn't need. A review draft works just as well with “A.” as with a full name and employee ID.

Read every output for bias

Models repeat patterns from their training data, including gendered wording and assumptions about age or background. Check job posts for coded language and review text for words you'd only use about some people. The job description prompt avoids common culprits, but a human read is still the check.

Job description generator

Decisions stay human

Don't ask AI to screen, rank or reject candidates, or to pick a performance rating. Make the call yourself, then use AI to explain it clearly. The review snippet writes from your notes; it doesn't decide whether someone met expectations.

Performance review phrases

What is the best AI for HR?

For writing tasks, most current models are good enough. What matters more is a clear prompt with rules, and a tool you'll actually reach for. That's why these prompts are specific about structure and length, and why they work where you already write: your ATS, HRIS, email or docs.

Opening a role

Turn the hiring manager's kickoff notes into a job description, fill in the {salary range} and other gaps, then generate the agenda for the intake meeting so the manager confirms must-haves before the post goes live. Agreeing on the must-have list first saves a round of rewrites and keeps the requirements honest.

Job description generatorMeeting agenda generator

Keeping candidates warm

After a call with a candidate, write up what was agreed and send it the same day. If a hiring manager hasn't replied about feedback in a week, follow up with the original ask restated and a date to answer by. When a reply comes out sharper than you meant, rewrite it before it goes to a candidate.

Follow-up emailRewrite email professionally

Review season

Paste a quarter of 1:1 notes to draft review text, then turn the growth areas into next quarter's goals. Read both against the full period, not just the last month, before anything goes in the review tool. If the draft says something you couldn't back up with an example, cut it.

Performance review phrasesOKR examples

Protecting your calendar and your process

When someone asks you to skip a hiring stage or take on another project mid-cycle, say no clearly and offer an alternative. For the meetings you do keep, send an agenda so they end with owners and dates.

How to say no politelyMeeting agenda generator