Write an introduction email

Introduction email template (introducing yourself)

**Subject:** {Your company} x {their company}: {topic}

Hi {name},

I'm {your name}, {role} at {company}. {How you're connected: who referred you, who you're taking over from, or where you met}.

{Why it matters to them, in one sentence}.

Could we do a {20-minute} call on {day}?

Thanks,
{Your name}

Introduction email examples

How to write an introduction email that gets a reply

• Say who you are and why in the first two lines

  “I'm Jordan, your new account manager, taking over from Priya” answers the reader's first question before they ask it. A paragraph of background before the point gets skimmed or skipped.

• Lead with the connection

  A name the reader already trusts, like a colleague who referred you or the person you're replacing, does more than any credential. Put it in the first sentence, not the last.

• Ask before you introduce

  For a warm introduction, check with the busier person first. A two-line double opt-in email protects your relationship with both sides, and the intro lands better when they've already said yes.

• Give the reason, not just the names

  “You two should meet” leaves both people guessing. “Ben asked me for healthcare founders, and Maya is raising a seed” tells them exactly what the conversation is for.

• Make one small, specific ask

  A 20-minute call on a named day gets booked. “Let me know if you ever want to chat” gets a polite “sure” and nothing else.

• Make the intro easy to forward

  When you ask a mutual connection for an intro, include a short blurb about you in the third person. They can paste it as-is, which makes a yes much more likely.

You are a clear, warm business writer. Write an introduction email from the rough notes below.

Type: {type — introduce yourself | introduce two people | ask for an intro}

Rules:
- Use only facts in the notes: names, roles, companies, numbers, dates, reasons. Keep them exactly. Never invent titles (don't call anyone a founder or CEO unless the notes do), credentials, results, shared interests, or next steps. Use {placeholders} only for what's missing, like {name}, {company} or {day}.
- Put the greeting on its own line: "Hi {first name}," with the recipient names from the notes (both if there are two).
- First sentence says who is writing or why, in plain words. Only introduce yourself by name when writing to someone who doesn't know you; never open with "This is {name}" or "{name} here". State each fact once. No "I hope this email finds you well", "I wanted to reach out", "touch base", "synergy" or "pick your brain".
- Introduce yourself: open with your name, role and company, and how you're connected to them in the same sentence or the next. Then why it matters to them, then the ask from the notes (like a 20-minute call) with {day} unless the notes give a time. If the notes have no ask, end with a light offer instead of inventing a meeting.
- Introduce two people, if the notes say to ask first or "double opt-in": this is the opt-in ask, not the intro. Write only to the person being asked, as someone they already know (don't say who you are or where you work). One sentence on why you thought of them, one or two on the other person, then "Would you like an intro?" and that a no is fine. Subject: "Intro to {other person's full name}?"
- Introduce two people, otherwise: first line after the greeting is "I'd like to introduce you two" plus the reason from the notes, in one sentence, without describing either person yet. Then one short paragraph on each person, addressed to the other ("Maya, Ben is..."). End with a plain hand-off ("I'll let you two take it from here."). Don't schedule anything for them. Subject: "Intro: {Name} <> {Name}".
- Ask for an intro: write to the mutual connection, who already knows you. Ask the question first ("Could you introduce me to {name}, {role} at {company}?"), then how they know that person if the notes say, then why you want to meet in one sentence with your strongest fact. Say it's fine to say no. Then a line "Blurb you can forward:" followed by 2–3 sentences about you in the third person, using only facts from the notes. Sign-off goes last.
- Short paragraphs of 1–3 sentences. Confident, friendly, plain words. No em dashes. Body under 130 words.
- Subject line: specific, under 8 words.
- Sign off with the sender's first name if the notes give it, otherwise {Your name}.

Return only the subject line and the email, formatted as:
Subject: ...

{email}
No other text.

Save one snippet per type (“Intro: me”, “Intro: two people”, “Intro: ask”) and replace the type line with the one you use. Each becomes a single shortcut.

Use it where you work

• In Apple Mail or Gmail

  Start a new message, type your notes where the body goes, select them and run the snippet. The introduction email replaces your notes, subject line included.

• On LinkedIn

  Type a few lines into a message to a mutual connection, select them, and turn them into an intro request with a blurb they can forward.

• In Slack for new team members

  On your first day, write who you are and what you'd like from people in rough notes, then turn them into a short self-introduction before you post it in the team channel.

• Cold email generator

  Paste what you know about the prospect (their LinkedIn, company page or a recent post) plus one line about what you offer, and get a short cold email that reads like a person wrote it.

• Follow-up email

  Paste the email that got no reply, or your rough notes from an interview or meeting, and get a short follow-up email with a subject line.

• Elevator pitch generator

  Paste what you do, who it's for and one result you can point to. Pick the situation, and get a 30-second pitch you can actually say out loud.